Knowledge Transfer Manager, Project Management Office (PMO)
Lodz, Łódź Voivodeship Job ID R0188343 Category Project/Process Management Subcategory Project/Process Management,Project/Process Management Job Type Full timeBy clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.
Job Description
About the role:
The Knowledge Transfer Manager supports the Knowledge Transfer Project Management Office in coordinating and managing Transition and Knowledge Transfer planning and execution within a transition wave or business unit or business function scope. The role helps ensure that knowledge transfer activities are structured, scheduled, tracked, and completed in line with transition milestones, so GCM teams can reach the operational readiness and capability needed to deliver at steady state.
How you will contribute:
Support and maintain detailed knowledge transfer plans aligned with transition wave timelines and milestones
Support Functional Transition Leads and Transition Wave Managers across all parts of the transition
Define knowledge transfer schedules, maintain the list of required subject matter experts, and coordinate participant availability across sending and receiving teams
Ensure knowledge transfer plans cover all in-scope processes, systems, and responsibilities within the assigned wave
Coordinate and track day-to-day knowledge transfer activities across all phases, including shadowing, reverse shadowing, and documentation completion
Monitor progress against plan, track completion rates, and flag delays or readiness gaps to the Functional Transition Lead or Transition Wave Manager
Facilitate knowledge transfer sessions and ensure all required participants are engaged and informed
Track knowledge transfer readiness against defined milestones and stage-gate criteria
Maintain current knowledge transfer status reports and dashboards for governance forums and the Functional Transition Lead
Ensure structured readiness testing inputs are captured and reported accurately
Make sure all knowledge transfer deliverables, including standard operating procedures, process maps, training materials, and work instructions, are completed, reviewed, and signed off within agreed timelines
Maintain a central repository of knowledge transfer documentation and supporting evidence
Identify and track knowledge transfer issues, gaps, and risks, and escalate unresolved items to the Functional Transition Lead or Transition Wave Manager
Coordinate issue resolution across subject matter experts, GCM delivery teams, and functional teams
Minimum Requirements/Qualifications:
3 or more years of experience in project coordination, PMO, or knowledge management roles within global organizations
Experience supporting knowledge transfer activities in transition, shared services, or global business services or global capability center environments preferred
Exposure to transition planning, process documentation, and operational readiness activities
Strong project coordination and tracking skills, with the ability to manage multiple workstreams at the same time
Ability to develop and maintain knowledge transfer trackers, readiness dashboards, and governance reports
Proficiency in project tracking and collaboration tools
Familiarity with transition methods, knowledge transfer frameworks, and stage-gate governance
Bachelor’s degree required
Fluent in English
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" following Takeda's Hybrid and Remote Work policy.
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Locations
Lodz, PolandBase Salary Range:
zł169,600.00 - zł233,200.00For information about our benefits, please click here.
