Manager, People Solutions Payroll SME, Takeda Business Solutions

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Job Description

About Takeda Business Solutions

タケダ・ビジネスソリューションズ（TBS) はタケダおよび患者さんにとってシンプルで革新的なソリューションを提供する次世代のケイパビリティをもった信頼できるパートナーです。今、TBSはベスト・イン・クラスの組織作りの最中にあり、プロフェッショナルとしての研鑽を積み、グローバルでのキャリアを経験する機会を通じて成長することができます。患者さん中心というバリュー（価値観）を根幹とするグローバル製薬企業において将来にわたってインパクトを残すことのできる部門、それがＴＢＳなのです。

INSPIRED BY PATIENTS. POWERED BY YOU

Takeda Business Services (TBS) is a function within Takeda with the objective of enabling Takeda’s business strategy, delivering simplification and cost reduction, improving service and providing a transformation engine for continuous improvement for Takeda. ‘Continuously innovating and transforming our business to be simpler and more cost competitive, enhancing our employees’ experience’ is our overarching vision with a goal of ‘Building a Healthy Business’, helping focus us on delivering value for Takeda.

TBS People Solutions are accountable for partnering with HR to add strength and competitiveness to Takeda by simplifying business processes and delivering excellent business services in the most cost-effective way – releasing time and resources to focus on the patient through the below core areas:

• Service Excellence

• Innovation & Simplification

• Scale & Capability

• Great Team, Great Partner

ACCELERATE VALUE & MAKE AN IMPACT BY:

Takeda is seeking a highly skilled Payroll SME to operation in our payroll functions. Your primary responsibility will be to ensure accurate and timely payment of payroll expenses and taxes. Collaborating with our payroll team and professionals from various departments will be key aspects of your role.

We are looking for an individual who is analytical, methodical, and experienced in payroll administration. A deep understanding of payroll regulations is crucial. Additionally, we value qualities such as integrity, team spirit, and strong organizational skills.

Your ultimate goal will be to maintain compliance, streamline payroll procedures for efficiency, and stay updated with current regulations and best practices.

You will be partnering with the Payroll COE, HR and Finance to ensure the accurate and timely execution of payroll operations.

ACCOUNTABILITIES

• Process payroll services for over 5,000 employees in Japan, ensuring accuracy, compliance, and efficiency.
• Manage payroll system, specifically requiring expertise in SAP, with knowledge of ADP Global View considered a plus, to ensure seamless payroll processing.
• Process and review all aspects of payroll including calculations, deductions, overtime, bonuses, and tax withholdings.
• Ensure compliance with local, state, and federal regulations; stay current with HR laws affecting payroll.
• Collaborate with other HR Functions, Finance, Vendors and other departments to improve processes and address payroll issues.
• Generate reports for auditing purposes and regulatory requirements.
• Develop best practices to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third-party payments)
• Coordinate monthly activities end to end for Payroll and Time
• Ensure compliance with relevant laws and internal policies
• Coach, help and advice peers on the payroll processes and system usage
• Liaise with auditors and manage payroll tax audits
• Collaborate with Human Resources (HR) and accounting teams
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions

Maintaining Stakeholder Relationships

• Engaging current stakeholders and identifying new key stakeholders to build and enhance successful partnerships
• Ensure adherence to current SLAs and develop/gain agreement on new SLAs as needed
• Demonstrate actions to build a reputation as a trusted, knowledgeable, and consistent team and resources for customers by providing professional, courteous, consistent, and educational service to all customers
• Actively contributes to delivering, maintaining and improving, procedures and processes to increase employee satisfaction, driving performance and achieving results
• SOP, Process Flow & Work Instruction maintenance

Third-Party and Vendor Management: 

• Oversee administration of payroll services relating to the region/countries of coverage and ensure a compliant, accurate and effective relationship is in place with the appropriate vendors.
• Review proposals for new or revised programs/vendor services
• Review and analyzes vendor utilization to create process and cost efficiencies

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor’s degree in Human Resources, Accounting, Business, or a related field with 7+ years of experience in payroll operations
• Skills in process analysis, assessment and improvement as well as creating a team environment where continuous improvement is encouraged
• Knowledge and application of payroll & benefits administration principles, concepts and industry practices and standards desirable
• Understanding of Equity and Mobility programs
• HR operations or shared services environment or HR Functional experience preferred
• Knowledge of HR policies and procedures
• Knowledge of Workday desirable
• Strong excel skills
• Fluent Japanese (read/write/speak) for regulatory communication.
• Business-level English preferred for multinational environment.

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

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