Staff, Travel and Expenses, Payable Finance Solutions Takeda Business Solutions, Osaka

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Job Description

About Takeda Business Solutions

タケダ・ビジネスソリューションズ（TBS) はタケダおよび患者さんにとってシンプルで革新的なソリューションを提供する次世代のケイパビリティをもった信頼できるパートナーです。今、TBSはベスト・イン・クラスの組織作りの最中にあり、プロフェッショナルとしての研鑽を積み、グローバルでのキャリアを経験する機会を通じて成長することができます。患者さん中心というバリュー（価値観）を根幹とするグローバル製薬企業において将来にわたってインパクトを残すことのできる部門、それがＴＢＳなのです。

OBJECTIVES

Position summary

Takeda Business Solutions (TBS) is a global function and key business partner for Takeda. TBS is committed to creating an exceptional experience where you feel supported & confident in our solutions, across Finance, Procurement and HR. We create value for the business by freeing up employees’ time to better focus on patients and core operations. TBS is a driver of the latest technology and next generation capabilities in artificial intelligence, robotics, automation, and analytics, while being agile at scale. We have established a global network of core hubs and delivery centers to better anticipate needs and operate in a seamless, collaborative way.

The position being described, Travel & Expenses Payable Finance Solutions Staff role, reports directly to the Payable Finance Solutions Lead (TBS-J PS-PFS Lead). The position is accountable for delivering solutions related to spend and reimbursement processes for employee travel and expenses by SAP Concur system.
To aim Operational Excellence, need to collaborate with Global TBS Procurement Solutions team, and TBS-Japan other teams. To be fully accountable for our performance, consider Automation by implementing Digitalization (Generative AI/ Robotic Process Automation) to business processes and promote saving for each department end user and own team members.

ACCOUNTABILITIES

[Major Responsibilities]

• Design for changes and maintain Travel & Expenses process using SAP Concur for claim and AppZen system for audit check.

-To adapt immediately to changes liken legal and strengthened internal controls. And required to review processes and modify the Concur system.

-The AppZen system performs a primary check on employee expense claims, then high-risk claims will be checked and approved as the Processor. And configure setting of AppZen to ensure accuracy and reduced workload.

-Utilize dashboard liken BW report to review defined metrics, KPIs.

• Received the issue report or inquiries from end users via portal web system (Takeda Solution Portal), and answer to them.
  -Responding to technical issues about Concur system in cooperation with global and DD&T staff.
• Communication regularly with the global team and check the initiatives and KPIs as a part of Global Procurement Solutions member.
• Continuously improving productivity and improving people experience by promoting optimization, standardization, and efficiency of T&E processes and systems to be best in class based on the current and future needs of the business.
• Promoting automation by implementing digitalization (AI/RPA) in business processes
• Updating the operation manuals or other documents.

CAPABILITIES

【Competencies】

• Innovative mindset but balance between challenges and risks
• Resilience to drive results.
• Change management capability.
• Excellent communication and interpersonal skills both in English and Japanese.
• Unwavering integrity with confidence and self-awareness
• Ability to build and maintain strong relationships with key business stakeholders.
• Drive for results, engage others, Lead change, Develop capabilities.

【Skills & Knowledge】

Required:

• Basic Accounting knowledge, especially in Accounts Payable area
• Communication and interpersonal skills
• Practical experience of ERP systems (e.g. SAP Finance module, Invoice management system, SAP Concur)
• Understanding of controls, GDPR and SOX compliance
• Solutions mindset
• Strong analytical and problem-solving skills, including conflict management skills.
• Project management methodologies (e.g. Agile solution development)
• Continuous Improvement methodologies (e.g. Lean Six Sigma)

Preferred:

• People management experience to motivate and grow others based on talent and capabilities.
• Deep understanding of Source To Pay (S2P) end to end process.
• Operational Finance experience (e.g. Master Data Management, Treasury)
• Knowledge of the pharmaceutical industry

タケダのDE＆I

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Better Health, Brighter Future

Takeda Compensation and Benefits Summary:

• Allowances: Commutation, Housing, Overtime Work etc.

• Salary Increase: Annually, Bonus Payment: Twice a year

• Working Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45

• Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)

• Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.

• Flexible Work Styles: Flextime, Telework

• Benefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.

Important Notice concerning working conditions:

• It is possible the job scope may change at the company’s discretion.

• It is possible the department and workplace may change at the company’s discretion.

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