GD BU Coordinator

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Job Description

OBJECTIVE: 

The Business Coordinator is responsible for supporting activities connected with preparation and implementation of sales & marketing strategy, activities, and promotional materials for allocated products within GD/HAE BU department in Poland.

ACCOUNTABILITIES: 

• Provide General Administrative Support in the office at Business Unit / Department Head level.

• Support the BU HEAD and Marketing/Commercial Lead in preparation of internal meetings, external events, congresses, trainings, symposia, round tables, travels arrangement for internal and external customers in line with internal procedures, communication with the HCPs.

• Assist in the market research activities and patient support programs.

• Manage sales & marketing invoicing and purchase orders according to company systems, procedures, and SOPs.

• Support Material preparation (print, digital), administration of materials in Takeda preferred systems.

• Support legal activities and contract management including custody and maintenance of documents according to local systems.

• Leaflets marketing administration (texts, photos etc.).

• Support in the tracking budget for allocated products.

• Support organization of regular and annual sales meetings.

• Support organization of local meetings: meeting and conference rooms, flipchart, pen, notebooks etc. Archive all related documentation.

• Collaborate in the preparation of Brand Plans for allocated products (materials preparation, Power Point presentations preparation and editing).

• Cross functionally align communication and actively enable collaboration with Medical Leads, MSLs, PVA, KAMs, Brand Managers and other functions.

• Assist in audits (both external and internal).

• Printing, distribution of internal materials.

• Follows the instructions of the supervisor within an agreed scope of the work

• Provide General Administrative Support for BU department with ARIBA tasks, invoices, contract maintenance, vendor management and ad hoc tasks

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS: 

• Previous experience in supporting position within Pharma

• Self-motivated, self-discipline, goal and detail oriented.

• Capable of multi-tasking and delivering results in a timely manner.

• Experienced in supporting multiple teams

• Enjoys broad cooperation with multiple internal stakeholders

• Appropriately assertive behavior ensuring expected level of task prioritization and efficacy 

• Flexible and problem-solving person.

• Excellent communication skills and fluent in English.

• Good interpersonal skills.

• Computer literacy (Excel, Word and PowerPoint).

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