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Job Description

Senior Administrative Assistant

Takeda Pharmaceutical

Cambridge, MA

Join Takeda as a Senior Administrative Assistant reporting into the Vice President of the Dermatology Franchise; this role provides comprehensive administrative and executive support to the organization. This role supports senior leaders by managing office operations, coordinating complex tasks, overseeing calendars and meeting logistics, and facilitating strategic communications. Through effective organization and proactive support, this position contributes to Takeda's mission and operational excellence.

At this level, you will utilize your specialized skills to tackle complex tasks, often supporting an executive at a senior level. You will excel at identifying innovative solutions to administrative challenges and handling assignments that demand judgment and initiative. This position requires a deep understanding of job processes, procedures, and systems, typically accompanied by solid experience in a similar role. You will frequently engage in strategic communications, requiring skill and diplomacy, with contacts both within and outside the organization.

How You Will Contribute

• Coordinate executive calendars, schedule and set up meetings, and manage meeting logistics using Microsoft Outlook

• Book and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries

• Manage office supplies efficiently, ensuring all resources are available for smooth office operations

• Handle multiple tasks simultaneously with precision under minimal supervision

• Input data accurately into digital systems, maintaining integrity and confidentiality of information

• Process invoices and manage budget allocations with attention to detail and accuracy

• Communicate effectively over the phone, providing clear information and routing calls appropriately

• Create and deliver engaging presentations, utilizing strong communication skills to influence and inform audiences

• Organize tasks and priorities effectively, ensuring timely completion of assignments

• Maintain professionalism in all interactions, upholding the company's reputation and values

• Manage time efficiently, meeting deadlines and managing workload effectively

• Produce well-written documents, demonstrating strong writing and grammar skills

• Engage in strategic communications, skillfully handling complex interactions with internal and external stakeholders

• Provide assistance and training to lower-level employees

Minimum Requirements/Qualifications:

• Advanced proficiency with Microsoft Outlook, including calendar management, meeting coordination, and scheduling across multiple time zones

• Experience using AI tools to drive efficiency and innovation

• Experience booking and coordinating travel logistics

• Manages office supplies efficiently, ensuring all resources are available for smooth office operations

• Handles multiple tasks simultaneously with precision under minimal supervision

• Inputs data accurately into digital systems, maintaining integrity and confidentiality of information

• Processes invoices and manages budget allocations with attention to detail and accuracy

• Communicates effectively over the phone, providing clear information and routing calls appropriately

• Pays close attention to details, ensuring accuracy in all administrative tasks

• Creates and delivers engaging presentations, utilizing strong communication skills to influence and inform audiences

• Organizes tasks and priorities effectively, ensuring timely completion of assignments

• Maintains professionalism in all interactions, upholding the company's reputation and values

• Manages time efficiently, meeting deadlines and managing workload effectively

• Produces well-written documents, demonstrating strong writing and grammar skills

• Engages in strategic communications, skillfully handling complex interactions with internal and external stakeholders

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

Takeda Compensation and Benefits Summary

For Location:

USA - MA - Cambridge - Kendall Square - 500

U.S. Hourly Wage Range:

$28.27 - $44.42

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. 

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. 

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

USA - MA - Cambridge - Kendall Square - 500

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

No

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.