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Job Description

About the role:

Provide administrative support to department management. Global interaction with senior levels of the organization, regulatory representatives and external customers.

How you will contribute:

• Coordinate management calendars.

• Generate meeting agendas and minutes, in addition to other summary reports (i.e. headcount reports).

• Event coordination including meeting and catering arrangements.

• Support site internal and external inspections.

• Prepare correspondence and complex presentations.

• Routing and tracking of documents.

• Manage sensitive / confidential information.

• Coordinate domestic and international travel arrangements.

• Prepare expense reports.

• General office duties including: scanning, photocopying, ordering supplies and printing documents.

• Manage ordering of materials and support maintenance of laboratory supplies.

• Budget adherence as it pertains to office supplies, catering, and ordering of materials.

What you bring to Takeda:

• High school diploma or equivalent required.

• Minimum of 6+ yrs. experience in an administrative support role.

• Experience supporting senior executives or leadership teams

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

• Strong written and verbal communication skills

• Ability to handle confidential information with discretion

Key Skills, Abilities, and Competencies

• Advanced knowledge of software including: PowerPoint, Word, Excel and Outlook.

• Demonstrated proficiency with internet applications.

• Ability to multi-task and independently manage time.

• Must have strong organizational skills and be detail oriented.

• Excellent oral and written communication skills.

• Must demonstrate ability to work with cross-functional and multi-cultural teams.

• Must be able to multi-task and navigate challenges during certain planning activities.

Important Considerations

At Takeda, our patients rely on us to deliver quality products. As a result, we must follow strict rules in our manufacturing facilities to ensure we are not endangering the quality of the product. In this role, you may:

• General administrative tasks (desk, computer, filing, copying etc.).

• Must be able to lift, push, pull and carry up to 50 lbs.

• Office environment.

• May work in a controlled environment requiring special gowning and wear protective clothing over the head, face, hands, feet and body. This may include additional hearing protection for loud areas.

• Will need to remove all make-up, jewelry, contact lenses, nail polish and/or artificial fingernails while in the manufacturing environment.

• May work in a cold, hot or wet environment.

• May work around chemicals such as alcohol, acids, buffers and Celite that may require respiratory protection.

• Must be able to work overtime as required.

• May require occasional off-shift support.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

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Takeda Compensation and Benefits Summary

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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Job Exempt